Records are maintained for births and deaths that occur in Winnebago County after 1916. Certified copies of these records may be requested by eligible recipients for a fee. For records of births or deaths that occurred before 1916, visit the Winnebago County Clerk here.
We’ve been informed that delivery transit times have been longer than usual. While we cannot guarantee delivery by a specific date, please allow up to 20 business days for your order to arrive.
Who can order a Birth Certificate?
- The person named on the certificate if over 18 years old
- A parent listed on the birth certificate
- A legal guardian or representative with supporting court documents
Who can order a Death Certificate?
- For a death in the past 20 years:
- Only the person listed on the death certificate (informant or parent) can receive the death certificate.
- Those with a legal purpose for obtaining must provide proof
- Death certificates are not public records
- A funeral home
- An executor of the estate
Fees:
| Birth Certificate | Death Certificate | |||
|---|---|---|---|---|
| Regular Cost | Regular Cost | Cost for Veteran's Certificate | Cost for non-certified copy greater than 20 years since death | |
| One Copy | $17.00 | $21.00 | Free* | $10.00 |
| Each additional copy of the same certificate purchased at the same time | $5.00 | $9.00 | $6.00 | $2.00 |
| Handling fee for mail or electronic (E-PAY) requests | $3.00 | $3.00 | $3.00 | $3.00 |
*Only valid when purchasing more than one.
Information You Will Need To Provide:
| To Obtain A Birth Certificate | To Obtain A Death Certificate |
|---|---|
| Name of child | Name of deceased |
| Date of birth | Date of death |
| Hospital where birth took place | Signature of requesting party |
| Mother's full maiden name | Relationship to deceased |
| Signature of requesting party | Current driver's license or state id |
| Relationship to child | Any documents needed for legal proof to obtain a death certificate if needed |
| Current driver's license or state id |
GETTING A CERTIFICATE
In Person:
Bring the information you will need and come visit us at the Winnebago County Health Department. Look for the signs for “Vital Records” on the ground floor all the way down the hall and to the left.
Our Address is 555 North Court Street. We have plenty of free parking onsite.
Electronically:
Click on E-Pay for electronic ordering and payment. Then email a copy of your ID and signature to vitalrecords@publichealth.wincoil.gov or mail the copy to the Vital Records department. Birth Certificates ordered through E-Pay will not be processed until a copy of the requestor’s id is received
By Mail:
Submit your request with payment and copy of your photo ID by mail to this address:
Winnebago County Health Department
ATTN: Vital Records
555 North Court Street
P. O. Box 4009
Rockford, IL 61103
