Records are maintained for births and deaths that occur in Winnebago County after 1916. Certified copies of these records may be requested by eligible recipients for a fee. For records of births or deaths that occurred before 1916, visit the Winnebago County Clerk here.
Who can order a Birth Certificate?
- The person named on the certificate if over 18 years old
- A parent listed on the birth certificate
- A legal guardian or representative with supporting court documents
Who can order a Death Certificate?
- For a death in the past 20 years:
- Only the person listed on the death certificate (informant or parent) can receive the death certificate.
- Those with a legal purpose for obtaining must provide proof
- Death certificates are not public records
- A funeral home
- An executor of the estate
Fees:
Birth Certificate | Death Certificate | |||
---|---|---|---|---|
Regular Cost | Regular Cost | Cost for Veteran's Certificate | Cost for non-certified copy greater than 20 years since death | |
One Copy | $17.00 | $21.00 | Free* | $10.00 |
Each additional copy of the same certificate purchased at the same time | $5.00 | $9.00 | $6.00 | $2.00 |
Handling fee for mail or electronic (E-PAY) requests | $3.00 | $3.00 | $3.00 | $3.00 |
*Only valid when purchasing more than one.
Information You Will Need To Provide:
To Obtain A Birth Certificate | To Obtain A Death Certificate |
---|---|
Name of child | Name of deceased |
Date of birth | Date of death |
Hospital where birth took place | Signature of requesting party |
Mother's full maiden name | Relationship to deceased |
Signature of requesting party | Current driver's license or state id |
Relationship to child | Any documents needed for legal proof to obtain a death certificate if needed |
Current driver's license or state id |
GETTING A CERTIFICATE
In Person:
Electronically:
Click on E-Pay for electronic ordering and payment. Then email a copy of your ID and signature to vitalrecords@publichealth.wincoil.gov or mail the copy to the Vital Records department. Birth Certificates ordered through E-Pay will not be processed until a copy of the requestor’s id is received
By Mail:
Submit your request with payment and copy of your photo ID by mail to this address:
Winnebago County Health Department
ATTN: Vital Records
555 North Court Street
P. O. Box 4009
Rockford, IL 61103